How To Set Systems

How do you do cockatoo?

In the previews post, I talked about the difference between goals and systems and why you should be focusing on the systems you put into practice. Today, I want to talk about how you can create a system that can give you optimal productivity, peace, and a sense of calmness.

“If you do something regularly, it’s a system. If you are waiting to achieve it someday its a goal.”

Before we start that, lets recap on the meaning of goals and systems. According to the book “How fail at almost everything and still win big” by Scott Adams,

Goals are the specific objectives that you either achieve or don’t in the future, while a system is something you do regularly that achieves your odds of happiness in the long run.

This isn’t saying that goals are useless. Goals are good starting points for building your systems and habits. Knowing your goals can help shape the systems you create.

First you must Identify your why. We are constantly learning in our lives. It is important to understand where we are currently and where we want to be in the future and what we want to achieve and why.

You can look at your current situation and ask yourself.

  • How am I currently living my life?
  • How am I feeling?
  • Am I content? Why? or Why not?
  • How do I spend my time?
  • Who do I spend my time with?

The possible questions are endless. These can be questions specified depending on the different pillars of your life like relationships, health, spirituality, etc.

Once you have fully grasped your current situation, think about your desired situation, and answer the same questions. Once you are done with this and you have a full understanding of both sides it’s time to look at the gap between.

Why is there a gap and what can you do to close it?

With the example in the previews post, having a messy desk is the current state, and having a workable and tidy desk is the desired state. So why is there a gap between these two states? Because I still don’t return things immediately after use, or because I don’t have the time to clean and fix my desk, or simply because I don’t have a proper system in place. Why do I want to close this gap? Because having a clean desk provides a good working environment and to get that mental clarity that comes with a clean and organized desk.

Having a solid why keeps you motivated and focused. This means your why need to be strong enough to keep you on track.

Now that you know where you are and where you want to go, it is time to figure out your how. How you can close the gap between the current and desired state. So how can I close the gap between my current messy desk to my desired workable desk? Honestly, with this example the solution is very straightforward, I simply clean my desk and create a system to keep my desk neat and tidy. Knowing your why will help you figure out your how which then leads you to the next part.

What will you do to achieve the desired state? This is where the actionable steps take place. What adjustments can you make? And what small habits can you do daily to get you one step closer to your desired state? For my desk, my what is making sure I return the things I use immediately after I use them and not have piles of stuff building on my desk like throwing the papers I don’t need instead of leaving them on my desk.

The execution part is the most crucial step because if you constantly have your head in the clouds and just thinking about your desired state without taking the necessary steps to close your gap then nothing will ever happen.

Now that you have a pretty solid system, it’s time to take a step back and assess it. Adjust want needs to be adjusted. Remember that you are creating a system that works for you and because it is in line with your needs. Not just because it is trending and popular or because you see people on the internet, like me, doing it.

If you want to get fit, workout, go to the gym, follow an at-home workout routine, the internet is filled with many many ways to keep you in shape and healthy.

If you want to make more time with your friends, schedule a weekly hangout, keep your phone away when you spend time with them.

If you want to be calmer and at peace, you can create a gratitude journal, take up meditation, or write down how you feel as a way of release.

To quote my current fave book Atomic Habits by James Clear

“When you fall in love with the process rather than the product, you don’t have to wait to give yourself permission to be happy. You can be satisfied anytime your system is running.”

Thank you for reading. Let me know your thoughts in the comment section below.

Sending you a *virtual hug*.

x. Coco

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